How To Become A Registered Day Care

Temporary Changes Due to COVID-19

Free personal protective equipment

As a child care provider, you tin receive a gratuitous care bundle of masks, gloves, disinfectant wipes, baby wipes and a thermometer. There are care packages for school-age child care and younger children and infants. You lot will need to choose one selection.

To get your intendance packet: Fill out the Order Form. Supplies are limited.

If y'all need assist applying for the intendance package or ordering supplies, contact your local Child Care Resource and Referral programme at 800-342-6712 or the Direct Pay Unit at 800-699-9074.

How Employment Related Day Care (ERDC) works

ERDC helps eligible families pay for child care so they can piece of work.

If the family is eligible for assistance, ODHS pays a portion of their child care bill directly to the family unit's chosen provider through the Direct Pay Unit (DPU).

The amount ODHS pays is based on the kid's age, location in Oregon, the type of kid care and how many hours of care are needed.
Most parents as well pay a portion of the toll, called a copay, directly to the provider.
The copay amount is based on a sliding scale and depends on the family's income and household size.
Parents must pay their copay or make other arrangements with the provider to remain eligible for assistance.
Providers must complete a Child Care Provider Listing form to find out if they can be listed and canonical by ODHS. They must also meet ODHS requirements, including training and passing a background check. Run into below for details.

Get a kid care provider with ODHS

To exist able to receive kid care payments from ODHS, providers must:

Come across all ODHS provider cravements
Pass a groundwork check
Take required training (license exempt providers only)
Get listed and approved by ODHS

Background checks include:

A Federal Agency of Investigation (FBI) fingerprint check using the Integrated Automatic Fingerprint Identification System
A search of the state criminal and sexual activity offender registry or repository in the country where the individual lives, and each state where the individual lived during the past five years
A search of land-based kid abuse and neglect registries and databases in the land where the individual lives, and each land where the private lived during the past 5 years
A search of the National Criminal offense Data Center
A search of the National Sexual practice Offender Registry established under the Adam Walsh Child Protection and Safety Act of 2006 (42 U.S.C. 16901 et seq.)

Requirements for license exempt providers

License exempt ways you are not required to exist licensed past the Part of Child Care (OCC) in order to provide kid care.

ODHS requires license exempt providers to consummate a background check, take training, pass a site visit, and exam drinking water for lead. At that place are some exceptions if a relative is providing kid care.

Exceptions for relatives providing care

There are exceptions to some of the requirements if yous only provide intendance for children who are related to y'all.

Training

Some of the training requirements are waived.

Site Visits

If you only care for children related to you, the site visit requirement is waived. (Note: If you care for at least one kid who is non related to yous, y'all must encounter the site visit requirements listed below.)

Drinking Water Lead Testing

If you just care for children related to you, the pb testing requirement is waived.

Who is a relative?

By federal definition, a relative is a:

Grandparent
Great-grandparent
Aunt
Uncle
Sibling not living in the habitation of the child

To be considered a relative, you lot must be related past blood, spousal relationship or legal adoption.

Grooming

License exempt providers must complete pre-service health and safe trainings, orientation, and ongoing training. Visit the Required Grooming folio for details.

Site visits

License exempt providers must pass an initial site visit before they are approved, and yearly afterwards that. The Office of Child Care will contact providers to schedule yearly site visits or at your next re-evaluation. Note:If yous only intendance for children related to you, the site visit requirement is waived.

Who does the visit and what are they looking for?

Both the initial pre-service visit and regular yearly visits are done by the Oregon Early on Learning Sectionalization Office of Child Care (OCC).
Visits have place at the site where kid care is existence provided. This includes intendance provided in the dwelling house of the child.
OCC staff bank check to make sure the site meets all wellness and safety requirements. They tin can also provide resources if needed.

Health and safe checklist

Hither is a copy of the Health and Safe Review Checklist that OCC staff will use during the site visit. The site visit will go more than rapidly if you read through the checklist and come across the requirements before the visit.

Drinking water lead testing

License exempt providers who are not related to all children in their care must have the home or facility where care is provided tested for pb exposure in water. Note: Atomic number 82 testing is not required if care is provided in the kid's dwelling house.

Requirements

Lead testing is required for all plumbing fixtures used for drinking, cooking, or preparing food or infant formula. This requirement protects children from exposure to atomic number 82 in water. The harmful touch on of atomic number 82 exposure on child evolution, specially for the youngest children, is well-known and well-documented.

You tin attach the lead testing results when you submit a Child Care Provider Listing grade.
If the results are non submitted, the Direct Pay Unit of measurement volition send you instructions.
If the atomic number 82 testing results show a high level of lead, OCC staff volition contact you with more instructions.
You need to pass the lead testing or submit a corrective activeness program to remain canonical as an ODHS child intendance provider.
If you use only bottled water for drinking, cooking and preparing infant formula at the location where care is provided, y'all can complete a Annunciation for Bottled H2o Use form to be exempt from atomic number 82 testing. Submit the grade to the Direct Pay Unit with your Child Intendance Provider Listing form.

For questions about lead testing, contact the Office of Child Care Atomic number 82 Hotline at 503-947-5908 or visit their Lead Poisoning Prevention website.

Guidance

Download Lead Testing Guidance in English or Spanish.

Reimbursement

The Role of Child Care tin can reimburse providers for lead testing. To be reimbursed, you lot must:

Complete and submit the Lead Testing Reimbursement Form: English language or Spanish
Complete a W-nine: English language or Spanish

Send completed forms to:

TRI/Central Coordination of CCR&R
Western Oregon Academy
345 Monmouth Ave N
Monmouth, OR 97361

For questions almost reimbursement, delight call 800-342-6712.

Billing and payments

The ODHS Direct Pay Unit of measurement (DPU) coordinates billing and payments. They also process billing and listing forms. Delight achieve out with concerns or questions.

Hours: Monday to Fri, 8:30 a.m. to 4:30 p.g.

By phone: 800-699-9074

Past e-mail:

For general questions: customerservice.dpu@dhsoha.land.or.u.s.
Submit billing and listing forms (PDF only) to: dpu.childcarebilling@dhsoha.state.or.us

Category	Name	Description
Partners	211 Info	211 Info partners with ODHS to help people navigate and connect with the local resources. They assistance parents find the child care provider they need to meet their family'southward needs.
Forms and Guides	Administrative Hearings Request Form MSC 0443	This course can be used to request an Administrative Hearing.
Forms and Guides	Child Intendance Provider Guide	Our handbook for providers who serve ERDC clients, with loads of information on how to go started, the payment procedure, and more. Also available in Español / Spanish and Русский / Russian.
Forms and Guides	Kid Intendance Provider Listing Form	This grade must be completed and submitted by providers that want to be paid by ODHS to provide child care for ODHS clients. Please notation the effective date for ODHS payment cannot be before than the date you complete the listing process and are canonical by ODHS. Also available in Español / Spanish.
Grooming	Child Care Provider Training	For information nigh orientation, health and rubber training and additional training resources.
Rates & reimbursements	Child care rates	The maximum amounts we can pay providers who help ODHS clients with kid care.
Child Intendance Resource & Referral Agencies	Kid Intendance Resource and Referral Agencies	A link to listing of local CCR&Rs by county. CCR&Rs help providers past giving technical aid and provider training.
Rates & reimbursements	Enhanced, special and loftier needs rates	Most special provider rates are and how to qualify for and go an enhanced, special or high needs provider.
Rates & reimbursements	Food service education and reimbursement	About food handling, diet education, and getting USDA reimbursements.
Forms and Guides	Lead Testing FAQs	Frequently asked questions regarding lead testing.
Corruption reporting	Mandatory reporters	What is mandatory reporting and who must written report?
Partners	National Child Care Information and Technical Assistance Center (NCCIC)	The NCCIC, a service of the Child Care Bureau, is a national clearinghouse and technical assistance (TA) middle that provides comprehensive kid care information resources and TA services to Child Care and Development Fund (CCDF) Administrators and other primal stakeholders.
State Licensing	Office of Kid Care (OCC) of the Department of Education	OCC is the regulatory bureau that licenses child intendance facilities and conducts groundwork checks on licensed providers. Their website is also a great resource, with a wealth of information and resources for parents, providers, and those interested in child care issues.
Partners	Oregon Association for the Education of Young Children (OAEYC)	Oregon AEYC is an affiliate of the National Association for the Instruction of Young Children and serves over 1300 early childhood professionals in the land of Oregon. OAEYC works to back up first-class early education, promote public back up and policies, build the profession, and improve teaching and learning.
Partners	Oregon Child Care Research Partnership (OCCRP)	The Oregon Child Care Research Partnership, housed within the Family Policy Program at Oregon Land University, conducts enquiry related to kid care policy at the local and state levels. OCCRP conducts the Marketplace Rate study upon which ODHS child care subsidy rates are based.
Rates & reimbursements	Pre-Payment and Absent Day Policy Expansion FAQs	Guidance for child intendance providers regarding the contempo expansion of prepayment and absent day policies. (English \| Русский / Russian \| 简体中文 / Simplified Chinese \| Español / Spanish \| Tiếng Việt / Vietnamese)
Forms and Guides	Provider Report Form	This class can be used to report required provider changes. you may also report changes past calling DPU at 800-699-9074 or past email at DPU.providerreporting@dhsoha.state.or.us
Rates & reimbursements	Reimbursement for atomic number 82 testing	2018-19 Pb Testing Reimbursement process and class. Reimbursement for lead testing (English language \| Español / Spanish) Substitute W-9 (English \| Español / Castilian)
Abuse reporting	Report Child Abuse and Fail	List of reporting phone numbers to written report child abuse and neglect.
Rates & reimbursements	Spark Provider Incentive Payment	Well-nigh provider incentive payments for Spark providers.
Union Representation	The American Federation of State, County, and Municipal Employees	AFSCME Quango 75 represents family child care providers who are licensed with the Office of Child Care, a member of the Section of Education. 800-521-5954
Union Representation	The Service Employees International Union Local 503 (SEIU)	SEIU Local 503 represents family child care providers who are exempt from licensing. Providers that are exempt from licensing are likewise referred to as Family, Friends, and Neighbour (FFN) providers. 877-451-0002

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